November 29, 2022

Donalds Hobby

World Finance Reviews

Finance Manager job with Age Exchange

Age Exchange was formed in 1983 by Pam Schweitzer MBE, in recognition of the growing understanding of the value of reminiscence to healthy, but often lonely, older people; but also, for those who were frail and being looked after in care settings.

For over 30 years, Age Exchange has developed new ways of working to reduce loneliness and isolation. Over the last 15 years, in recognition of a growing older population, Age Exchange has expanded its work with the corresponding number of people who have found themselves as carers for older relatives. Our Caring Together service provides much needed weekly support to carers in southeast London. Within the trend of an Aging population, we also identified the need to help people to live well with dementia both in the community and in care settings.

Age Exchange is now looking for an experienced Finance Manager. The Finance Manager is responsible for all aspects of the charity’s finances. Reporting to the CEO and liaising directly with the trustees you will be expected to provide input into the charity’s strategic development. At the same time, this is a hands-on role. The post is supported by a bookkeeper (1 day per week) and banking volunteer.

This is an exciting time to join as the charity is in the process of integrating its financial systems with those of its parent charity CIC, and the postholder will have a key role in reviewing and developing appropriate processes and procedures.

£41-£43k for 28 hours a week.

Key responsibilities

Finance Management

  • Prepare annual budget and reforecasts as necessary during the year
  • Prepare annual statutory accounts and liaise with auditors. Prepare and file annual return to the Charity Commission
  • Act as charity correspondent at the Charity Commission
  • Produce monthly management accounts and present to staff, CEO and trustees as appropriate
  • Maintain the risk register
  • Ensure financial policies and procedures are followed by all staff and volunteers, review and develop procedures as necessary
  • Support the CEO with financial information and insight as required.

Financial accounting

  • Ensure all transactions are accurately and appropriately recorded on the charity’s finance system
  • Reconcile bank accounts and other control accounts
  • Manage cashflow and prepare cashflow forecasts as necessary
  • Ensure charity receives all income to which it is entitled
  • Supervise work of bookkeeper and banking volunteer
  • Review and authorise payments to suppliers
  • Review corporate credit card statements and ensure appropriate use

Payroll, pensions and VAT

  • Maintain information regarding salaries, pensions and leave
  • Submit to, and review information received from the external payroll provider
  • Create salary and HMRC payment run
  • Administer the pension scheme and ensure contributions are submitted accurately and on time.
  • Ensure appropriate VAT codes are used on transactions
  • Submit information for quarterly VAT return to CIC.

Project management

  • Support the CEO and senior staff to draw up plans and budgets for new projects ensuring an appropriate contribution level is achieved
  • Provide financial input to grant bids and monitoring reports
  • Review and monitor spending on projects and produce reports to managers as necessary

Donors and fundraising

  • Ensure records of individual giving are maintained on the charity’s etapestry database, including Gift Aid declarations
  • Reconcile donations with the finance system
  • Monitor and supervise use of donation boxes, card acceptance methods and online giving
  • Submit annual Gift Aid claim to HMRC

Other

  • Maintain records of bank mandates and authorised signatories and manage any changes
  • Support Community Hub manager with tenant leases and maintain records of deposits
  • Liaison with CIC Finance and other teams as required

Person specification

Essential

  • Qualified accountant
  • Knowledge of charity finance (Charity SORP)
  • Experience of budgeting cash flow forecasting, management and statutory accounts preparation